Work Instruction – Creating a subcontract variation in VP Version 1.0 12/12/2016 Document Author Document Owner Rika Mason Rika Mason Purpose: This document will explain how to create a subcontract in Viewpoint and submit a subcontract claim in Viewpoint Document Flowchart: SL Change Order Entry PM Subcontract Claims   Pre-requisites · Viewpoint Log...

This guide explains the Sign-on/Sign-off process for Shadforth sites in the ShadConnect portal You must enable location services on your mobile device to allow the portal to be able to detect your current location. Depending on the type of device you have you might have to go to the devices settings and enable location services if it is disabled (e....

Work Instruction – Make a subcontract editable after it’s been interfaced Version 1.0 17/01/2018 Document Author Document Owner Rika Mason Rika Mason Purpose: This document will explain how to make a subcontract editable after the PM has approved and interfaced the subcontract. Please note this is only achievable if there are no subcontract claims p...

This document will explain how to use 'My Timesheet' to enter and process your own timesheet to send to your supervisor for approval. Step 1: Step 2: Step 3: Step 4: Step 5: Step 6:...

Your browser does not support HTML5 video. The purpose of this Work Instruction is to explain the process involved in submitting aformal Request for Information (RFI), and how they should be completed using Viewpoint.This document will explain the importance of completing RFI correctly, and to therequirements set by Shadforths Management. RFI Proced...

Speed up the input of information by highlighting required text fields Next, select the preferred colour that will appear in any required text fields and hit 'apply'....

This guide gives you a basic overview of the process of registering your company and completing the Company Prequalifications and Site Onboarding forms.  Delete Info The Company Prequal process is best done on a computer/laptop. Please use one of the following supported browsers and avoid using Internet Explorer as some functions are not supported. ...

Management have asked for a forecast of costs on a job at the same time a claim is submitted for the month (this date at the latest is the last business day of the month). Please see below for an overview of the timing for outgoing costs. Costs Deadline to be entered in VP Current Month Costs Completion of Job Forecast AP Costs 6th business day - th...

Instructions Enter the Timesheet App Hyperlink https://timesheet.shadcivil.com.au:4490/Account. Once the login screen appears, click the share button circled below. Click the "Add shortcut on home screen" button. You’re done. You should now have a shortcut to the Timesheet App website on your home screen....

Below are a list of Viewpoint keyboard shortcut keys and general data entry tips. Essential Shortcuts Key Description F4 Field Lookup menu * (Asterisk) Wild card when using filters + or N (Plus or the letter N) Add a new record Right mouse click on Grid->Filter bar To turn on filter bar simply right click anywhere on the grid and click the 'Filte...

The purpose of this work instruction is to explain the progress claims process and how progress claims should be completed using Viewpoint. This document will explain the importance of completing claims correctly and the requirements set by Shadforth Management. Progress Claim Process Importance of Procedure As with all Viewpoint processes, the proc...

Work Instruction – Edit or Delete a Purchase Order Version 1.0 8 September 2016 Document Author Document Owner Rika Mason Rika Mason Purpose: This document will explain how to set amend or delete a purchase order before it’s been processed/invoiced. Pre-requisites Viewpoint Login ID & Viewpoint (Remote) is mandatory for using Viewpoint outside h...

This guide will illustrate how to setup the Brother MFC-J9620DW for direct Wifi printing without an access point. First, click on the settings icon (top right). Then click all settings. Select "Network" Select "WLAN" Select Setup Wizzard Enter the SSID - Brother MFC and hit OK Select WEP Enter WEP key - j6920. Select "Ad-Hoc" Now click apply setting...

Work Instruction – Un-Interface Approved Variations/Change Orders  Version 1.0 11/04/2018 Document Author Document Owner Rika Mason Rika Mason Purpose: This document will explain how to make a variation editable after the PM has approved and interfaced it. Please note this is only achievable if there are no claims paid and processed containing the v...

To extend the ring time out on a Telstra phone from the handset. This will extend the time out to the maximum of 30secs.  Open the Phone app on your phone. Type the following: * * 6 1 * 1 0 1 * * 30 # Press the call button....

This guide will give you the basic overview of how to register as a Contractor Worker Instructions You will receive a registration link via email. Click this link and complete your registration process. You will need your mobile phone available to receive the verification SMS message. Once registered follow one of the guides below to install the app...

For faster access, try ordering documents by 'date accessed'. This allows the most recently used documents to be displayed clearly at the top. To do so, simply click 'Last Accessed' To revert to alphabetical simply click 'Title'...

Work Instruction – Creating and Editing a PO through the PO App  Version 1.0 05/02/2018 Document Author Document Owner Rika Mason Rika Mason Purpose: This document will explain how to complete a new PO and edit an existing PO through the PO App on a mobile device. Log into the PO App using the app shortcut on your device, if you don’t have the app a...

Problems with getting location services or camera to work on  iPhone 1. Enable location services on iOS devices to allow Safari to access when being used. 2. Under Settings > Safari - Allow Location and camera access either set to 'Ask' or 'Allow'. This is a separate area from step 1. 3. Go back to the Shadconnect app and try again, the location ...

The new ShadConnect Contractor app is a PWA app and does not need to be installed from an app store like a traditional mobile app. The app is simply installed from the website link. You will need to follow this process to install the app for all functions to operate fully.  Delete Warning Please note your iPhone/iPad must be on at least iOS version ...

Setting up automatics replies on iPhone. Go to Settings, then ‘Mail’. Go to ‘Accounts’ Locate your Shadforths email account (the default name is ‘Exchange’). Enable automatic replies....

Enter the PO App Hyperlink  http://po.shadcivil.com.au:8060/ Once the login screen appears, click the share button circled below Click the "Add the home screen" button Click the Add to Home Screen You're done. Your should now have a shortcut to the PO App website on your homescreen....

Drag and drop any high use Apps into the 'My Tasks' folder for quicker and easier access....

The new ShadConnect Contractor app is a PWA app and does not need to be installed from an app store like a traditional mobile app. The app is simply installed from the website link. You will need to follow this process to install the app for all functions to work. Delete Warning If the ‘Add to Home Screen’ button do not appear or the app will not in...

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General Notes The foreman log has been developed as a digital replacement of the paper Foreman log but also to extend onto this process. It brings together all our existing systems such as Timesheets, Planthours, DryHire management etc and centralises the approval and processing of this data, as well as adding general foreman log details, Wethire, S...

Step 1: Select 'Devices and Printers' from the start menu Step 2: Select 'Add a Printer' Step 3: Select 'Add a Local Printer' from the pop up window Step 4: Click 'Create a new port' and then select 'Standard TCP/IP Port'. Click next Step 5: Enter IP address: 10.0.0.200 and Port name will be automatically added Step 6: Select 'Use the driver that is...

Your browser does not support HTML5 video. The purpose of this Work Instruction is to explain the process involved in submitting anExtension of Time (EOT), and how they should be completed using Viewpoint. Thisdocument will explain the importance of completing EOT correctly, and to the requirements set by Shadforths Management. EOT Procedure Flow Ch...

STEP 1: Settings > Mail, Contacts, Calenders > Add Account > Exchange STEP 2: Enter your Shadforths Email and Password > Select Applications that you wish to Sync with your email. For Description enter 'Shadforths'. Click Save and your Email will now Sync with your device. Advanced Settings: To adjust the time that emails remain on your ...

Enter the PO App Hyperlink http://planthours.shadcivil.com.au:8090/Account/Logi Once the login screen appears, click the share button circled below Click the "Add the home screen" button  Click the "Add" to Home Screen  You're done. Your should now have a shortcut to the PO App website on your homescreen....

Have contents of folders viewed in list or detail form for easier searching and viewing....

In order to email scanned documents from the Toshiba Site Printers, you are required to add the contact into the address book. Below are the steps on How-To. Step 1: Hit the 'User Functions' Button Step 2: On the touch screen, select 'Address' Step 3: Select 'Address Book' Step 4: Select a free space from the contact list and hit 'Entry' Step 5: Ent...

Shadforths ask that all printers have the default setting as 'Black and White'. The following tutorial shows how to do this. Step 1: Open 'Devices and Printers' from the start menu Step 2: Right click on the printer you are using and select 'Printer Preferences' Step 3: In the 'Paper/Quality' tab, tick 'Black and White' Click OK and your finished....

Your browser does not support HTML5 video. The purpose of this Work Instruction is to explain the purchase ordering process and howPurchase Orders (PO) should be completed using Viewpoint. This document will explainthe importance of completing PO correctly and to the requirements set by the AccountsPayable (AP) department. Procedure Flow Chart: Summ...

Work Instruction – Releasing Cash Retention Version 1.0 31/10/2017 Document Author Document Owner Rika Mason Rika Mason Purpose: This document will explain how to Release Retention in Viewpoint Document Flowchart: JB Progress Billing  JB Release Retention  JB Progress Billing Pre-requisites Viewpoint Login ID & Viewpoint (Remote) is mandatory fo...

Your browser does not support HTML5 video. The purpose of this video tutorial is to explain the process of how project contacts can be added to a specific project in Viewpoint. Adding a project contact will allow the individual or firm to be selected in the distribution tab when sending RFI's, NOD's etc. Summary of Steps: Open 'PM Document Tracking'...

Instructions Enter the Timesheet App Hyperlink https://timesheet.shadcivil.com.au:4490/Account. Once the login screen appears, click the share button circled below. Click the "Add shortcut on home screen" button. Click the “Add” to home screen button. You’re done. You should now have a shortcut to the Timesheet App website on your home screen....

For any issues using the PO app on your mobile, resetting Safari can be the solution.This fix will solve any loading issues the app has. Steps: Settings > Safari > Clear History and Website Browser...

Your browser does not support HTML5 video. The purpose of this Work Instruction is to explain the Contract Notice process and how they should be completed using Viewpoint. This document will explain the importance of completing Contract Notices correctly, and to the requirements set by Shadforths Management. Procedure Flow Chart: Summary of Contract...

Your browser does not support HTML5 video. The purpose of this Work Instruction is to explain the Variation process and how they should be completed using Viewpoint. This document will explain the importance of completing Variations correctly, and to the requirements set by Shadforths Management. This process is not for subcontract variations! Proce...

Issue Contact Name and Title Contact Number Contact Email Viewpoint Training Rika Mason – Executive Assistant - Construction 0423 487 141 [email protected] Accounts Payable/Invoices Kaylee Ballinger – Accounts Payable Manager 5458 3315 [email protected] Payroll/Timesheets Leigh Poppi – Payroll Coordinator 5458 3316 ...

This work instruction is used for anyone wanting to create a subcontract Work Instruction – Creating a subcontract in VP Version 1.0 03/08/2016 Document Author Document Owner Rika Mason Rika Mason Purpose: This document will explain how to create a subcontract in Viewpoint and submit a subcontract claim in Viewpoint Document Flowchart: PM Subcontrac...

Majority of tasks completed through Viewpoint will be accessed via the PM Work Centre. To access the Work Centre, you first need to add the PM Work Centre to your Viewpoint homescreen. This short tutorial will show you the simple steps. Step 1:  Once Viewpoint is opened, from the toolbar at the top of your screen select 'Options' and then choose 'Wo...